Statewide Internet Portal Authority (SIPA)

Provide a letter identifying the names and roles of the prospective contractor's 

participating partners and sub contractors.  Identify one person as the prospective 

contractor's point of contact with his or her  address, telephone numbers, and email 

address.  An authorized representative of the prospective contractor's organization must 

sign the letter.  If the prospective contractor is a joint venture that is not a legal entity, 

then all of  the joint venture members are to sign the letter.  There is to be a statement that 

the prospective contractor accepts the terms and conditions of the RFP, without exception 

or amendment, or the prospective contractor alternatives to provisions included in Terms 

and Conditions Section 6.0 with appropriate rationale included.   

4.1.2 Project Approach 

The prospective contractor's proposal must include a description of its solution for the 

fully built portal that follows and uses the outline of baseline activities in  the Statement 

of Work in Section 8.0 below.  The requirements, stated in the Requirements Section 7.0, 

should be used in this portion of the prospective contractor's response.  The prospective 

contractor is to provide sufficient information to demonstrate its organization's and its 

proposed team's capacity and capabilities to effectively finance, design, build, operate, 

support, and maintain the Portal. 

The prospective contractor shall describe past experience and successful use of this 

project approach in similar, large, complex enterprises.  References and key success 

metrics are expected. 

The prospective contractor's proposal must discuss at least two (2) situations where it 

identified opportunities from constituent surveys and successfully implemented initiatives 

addressing those opportunities including its refinement, prioritization, implementation 

methodology, success keys, performance metrics, and issues encountered together with 

its solutions. 

4.1.3 Project Management 

The prospective contractor's proposal must identify and discuss the roles and 

responsibilities of its team, from the initial startup activities through completion of the 

first year of Portal operations, in accordance with the prospective contractor's proposed 

schedule.  The prospective contractor's proposal must include an implementation plan 

and schedule; discuss its initiative proposal process; and describe its methodology and 

involvement with process engineering that supports and ensures initiative success.   

The prospective contractor's proposal must include its organizational  chart and staffing 

plan, clearly identifying key personnel for this initiative. In addition, the prospective 

contractor is to provide a detailed description of their management approach to ensure 

successful achievement of the implementation plan to include the proposed quality 

Request for Proposal 10/29/2004 

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