Statewide Internet Portal Authority (SIPA)

1.  The State of Colorado shall be named as an additional insured on all liability policies 

(except for Professional liability coverage).  

2.  The insurance shall include provisions preventing cancellation without thirty (30) 

calendar days prior written notice to SIPA by certified mail. 

3.  Upon execution of this contract, the Contractor shall provide to SIPA additional 

insured endorsements and certificates of the required insurance coverage.  

4.  The Contractor shall provide such other insurance as may be required by law, or in a 

specific solicitation.  

5.   If the Contractor is a "public entity" within the meaning of the Colorado 

Governmental Immunity Act, C.R.S. 24 10 101, et seq. as amended ("Act"); the 

Contractor shall maintain such insurance, by commercial policy or self insurance, as is 

necessary to meet the Contractor s liabilities under the Act. Upon request by SIPA, proof 

of such insurance shall be provided.  

Article 25: Maintenance, Monitoring, Audit and Inspection of Records  

A. The Contractor shall maintain a complete file of all records, documents, 

communications, and other written materials that pertain to the operation of programs or 

the delivery of services under the Contract, and shall maintain such records for a period 

of three (3) years after the date of termination of the Contract or final payment hereunder, 

whichever is later, or for such further period as may be necessary to resolve any matters 

which may be pending. All such records, documents, communications, and other 

materials shall be the property of SIPA, and shall be maintained by the Contractor in a 

central location and the Contractor shall be custodian on behalf of SIPA.  

B. The Contractor shall permit SIPA, Federal Government, or any other duly authorized 

agent of a governmental agency to audit, inspect, examine, excerpt, copy or transcribe 

Contractor's records during the term of the Contract and for a period of three (3) years 

following termination of the Contract or final payment hereunder, whichever is later, to 

assure compliance with the terms hereof, or to evaluate the Contractor's performance 

hereunder. The Contractor shall also permit these same described entities to monitor all 

activities conducted by the Contractor pursuant to the terms of the Contract. As the 

monitoring agency may in its sole discretion deem necessary or appropriate, such 

monitoring may consist of internal evaluation procedures, examination of program data, 

special analyses, on site checks, or any other reasonable procedure. If a material 

inaccurate accounting (greater than 5% discrepancy) is uncovered in an audit, the 

Contractor in addition to correcting such error shall reimburse SIPA for such costs 

incurred in conducting that audit.  

Article 26: Independent Contractor  

The Contractor shall perform its duties hereunder as an independent contractor and not as 

an employee. Neither the Contractor nor any agent or employee of the Contractor shall be 

or shall be deemed to be an agent or employee of SIPA.  Contractor shall pay when due 

all required employment taxes and income tax and local head tax on any monies paid or 

Request for Proposal 10/29/2004 

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